Our Process

Sendly follows a structured, step-by-step execution process to ensure accuracy, confidentiality, and smooth coordination for bulk postal dispatch.

Each stage is designed to reduce errors, avoid rework, and ensure readiness before submission through standard postal channels.

Step 1: Requirement Assessment & Scope Confirmation

We begin by understanding the exact requirement, including:

• Type of document (notice, statement, letter, invoice, etc.)
• Approximate volume
• Printing specifications (B/W or colour)
• Envelope type and insertion requirements
• Preferred timeline for completion

This step helps define the execution scope clearly and avoids ambiguity later in the process.

Step 2: File Review & Print Readiness Check

Before printing begins, the shared files are reviewed for:

• Page size and layout consistency
• Margin alignment for folding and envelope insertion
• Address placement and legibility
• Data format suitability for bulk preparation

If any formatting adjustments are required, the same is communicated before proceeding.

This step ensures documents are print-ready and preparation-friendly.

Step 3: Controlled Printing & Batch Preparation

Once approved, printing is carried out as per confirmed specifications.

Documents are handled in controlled batches to maintain order and traceability. This approach helps prevent mixing, duplication, or omission during high-volume execution.

Step 4: Pre-Mailing Activities

Printed documents undergo structured pre-mailing preparation, including:

• Folding or flattening as required
• Insertion into envelopes
• Address labelling and sorting
• Bundle preparation as per submission norms

Care is taken to ensure uniformity and consistency across the entire batch.

Step 5: Final Review & Dispatch Readiness

Before dispatch coordination, the prepared batch is checked for:

• Completion of pre-mailing steps
• Proper bundling and segregation
• Overall readiness for postal submission

This internal review reduces the chances of rejection or delay at the time of submission.

Step 6: Dispatch Coordination & Confirmation

Prepared articles are made ready for submission through standard India Post services.

Where applicable, confirmation details and basic dispatch information are shared with the client for records and follow-up.

Note: Posting and delivery are carried out through standard postal channels.

Process Assurance

Throughout the process, Sendly focuses on:

• Accuracy over speed
• Clear communication at each stage
• Confidential handling of documents
• Predictable and repeatable execution

This makes the process suitable for recurring institutional requirements.

Our process is designed to support institutions that require dependable pre-mailing execution before postal dispatch, without operational complexity.